Girls Hostel

Code of Conduct

It is a policy of the administration of the college to encourage the resident scholars to plan and administer their activities in a proper democratic set up, For this purpose, a separate hostel students’ committee is set up in each hostel, comprising of The Chief Warden (acts as the Chairperson to preside over the meetings of the hostel students’ committee), Deputy Chief Warden/Warden & nominated members. The functions of the committee are:

• To make suggestions to the hostel authorities in all matters pertaining to hostel life.
• To infuse community spirit among the resident scholars.
• To assist in the maintenance of proper discipline.
• To regulate the proper conduct of the cultural activities in the hostel.
• To provide an atmosphere of security and friendship.
• To encourage self-reliance and leadership among the resident scholars.

Hostel Discipline

• The congenial atmosphere of the entire campus of the hostel is conducive to the establishment of a true academic community with full opportunity for social, cultural and intellectual development.
• The college expects its resident scholars to observe the code of conduct laid down for college students and inculcate in them the habit of self-discipline during their stay in the hostel. They are expected to become disciplined and useful citizens.
• Necessary assistance is given to the individual student to adjust himself/herself effectively to all the aspects of college and community living. He/she is made to learn how to lead a group-life in the hostel so that he/she has a feeling of belongingness and sharing as in a family.
• Hostel residents are required to be conscious of the environment in which they live by keeping it clean, healthy and presentable.
• Campus is ragging free with zero tolerance towards ragging.
• Possession of identification card duly signed and issued by the hostel authorities is mandatory.
• All valuable items such as laptop, mobile phones, etc. should be kept under lock (preferably a branded one) and boarders should lock the room even when they move out for a short duration.
• The hostel authorities will not be responsible for any loss/damage of private property such as cash/mobile phone/scooter/jewelry and other valuables.
• Residents are allowed to join coaching class(es), appear for competitive exams or for going on college trip. For this they must inform and take prior written permission at least 24 hours prior from hostel authorities.
• Every room is provided with internet connectivity, unauthorized access to internet will lead to seizure of their computer/laptops.
• Residents must protect the hostel property including the materials of gymnasium, water purifiers, computer equipment and T.V. etc.
• Celebration of birthday parties, bursting crackers and holding any meetings in the hostel room or anywhere in the hostel premises is strictly prohibited.
• Writing any slogans or obscene drawings, on the hostel walls and rooms is strictly prohibited.
• In case of health issues, quarrel among students, theft etc., the students should report immediately to hostel authorities.
• Smoking, consumption/storage or supply of liquor or any kind of intoxicant/drugs of abuse, is strictly prohibited.
• Only two wheelers are allowed and permitted to be parked in the parking area only, with prior permission of hostel authorities. Visitors or outsiders’ vehicles are not allowed inside the hostel.
• Daily attendance will be taken in the hostel during assembly time in evening. Strict disciplinary action will be taken in case of absence of the student without prior permission.
• Any kind of commercial or other activity shall be strictly prohibited in the hostel.
• Any kind of damage to hostel property by hostel residents will be treated as serious offence.
• Residents should be properly dressed while going to the common room, dining hall and hostel office. All rooms including almirahs and belongings are open to inspection by the hostel authorities at any time.
• Cooking in the hostel rooms is strictly prohibited.
• All quarrels and disputes with fellow resident scholars should be avoided and in no case should a student take the law into his/her own hands. In case of a dispute, a complaint in writing should be made at once to the warden. Students are expected to live in peace and harmony.
• The hostel students shall not interfere and misbehave with hostel committee members, security personnel, and the staff employed at hostel for maintenance.
• The hostel authorities reserve the right to change any rule from time to time and keeping the students informed through notices displayed on the notice board.

Rules and Regulations

• Residents are allowed to join coaching class(es) for competitive exams before 07:00 p.m. For this, they must submit an application duly signed by parents mentioning the specific timings and name/address of the tutor/institute. The parents/guardian must intimate any subsequent change in these particulars to the Warden personally.
• Residents’ biometric attendance is compulsory.
• A resident going out of the hostel must get a gate pass signed by the warden.
• Residents must maintain proper decorum and manners and ensure decency of dress while taking meals in the mess.
• A boarder keeping a guest without prior permission is liable to be expelled from the hostel.
• The residents of the hostel will be responsible for their valuables like jewellery, mobile, laptop, money, etc. The authorities do not own any responsibility in respect of thefts due to carelessness or negligence of students.
• Residents must observe study hours strictly from 10:00 p.m. to 11:00 p.m. Lights must be switched off after study hours.
• Residents must be in their rooms from 10:00 p.m. to 6:00 a.m. Action will be taken against the student found absent from her room or moving about during the above-mentioned hours.
• Identity cards will be issued to the local guardians and parents of each resident. Only those possessing the identity card will be allowed to meet the residents. Student’s male/female will not be allowed as local guardians.
• Visitors are allowed only on specified days and hours i.e. on Saturday from 04:00 p.m. to 06:00 p.m. and on Sunday from 10:00 a.m. to 06:00 p.m.
• No resident scholar is allowed to change her room without the permission of the warden. Ordinarily, no change of room is permitted after the allotment.
• Attendance in the evening assembly is compulsory for all residents.
• Meals and eatables should not be taken to the rooms.
• Any kind of shouting, screaming, rumour mongering, knocking or any other act likely to create disturbance is strictly prohibited within the hostel premises.

Rules for Outing

• Once a student joins the hostel, her first outing will only be after a fortnight.
• The residents should positively return to the hostel by 07:00 p.m. otherwise they will not be allowed to enter the hostel premises.
• Night outs can be availed after 15 days. The departure hours for night outs shall correspond to the Saturday visiting hours.
• The warden has the right to deny outings to a resident in case of returning late from night out or any kind of misconduct.
• Residents will not be allowed to stay in the hostel during the summer vacation, once the University Examinations (theory and practical) are over.
• Students are expected to report on the day of the reopening of the college after the holidays failing which they may lose their hostel seat.
• If a resident is a frequent defaulter, her hostel seat may be cancelled and it may also entail a refusal of admission to the college in the next session.

Leave Rules

• Leave from the college does not mean leave from the hostel. For leave from the hostel, students must apply on the prescribed leave application forms available at the hostel office.
• Leave should be personally secured before it is availed of. Leave application must be filled out and signed by the applicant himself/herself before proceeding on leave.
• Leave from the hostel for up to three nights should be secured by the hostel warden. Leave for more than three nights will be granted by the Principal on the recommendation of the Chief Warden.
• Students absenting themselves from the hostel without getting leave can face strict disciplinary action including expulsion from the hostel.
• All residents going out must make an entry in the NIGHT OUT register. The date and time of arrival and departure should be recorded.
• If any student extends his/her leave period of night stay, the parents/guardians should inform the hostel warden before the student re-joins the hostel.
• A student who remains absent from the hostel for 20 days will not be allowed to stay in the hostel.

Rules for the Hostel Mess

• A menu/diet table for the kitchen in the hostel shall be prepared at the beginning of the term in consultation with the students’ committee in conformity with the terms of the contract.
• Every resident scholar shall be required to deposit mess charges including security at the time of admission to the hostel.
• No outsider would be served meals from the hostel kitchen without the prior written permission of the Principal or warden.
• The hostel authorities shall not be responsible for any money lent to cooks or servants.
• To check the standard of hygiene and quality of food preparation, the hostel kitchen will be frequently visited by the warden.
• Breakfast, lunch, evening snacks & dinner, morning tea and milk at night will be served by the mess contractor.
• All meals, morning tea and milk at night will be served in the dining hall only. Residents may take tea or milk to their rooms in their flasks or tumblers. Room services will be available only under exceptional circumstances or medical emergencies with prior permission from Warden/Asst. Warden.

SOPs Specific to Hostellers

• Electrical and appliances such as fan, cooler, computer etc. in the room should be switched off while moving out of the hostel room.
• The use of electrical appliances such as immersion heaters, electric stove/heaters/electric irons are not allowed.
• Boarders are warned against tampering with the electric installations. For all electric repairs, the warden of the hostel should be requested through the requisite form.
• The removal of electric holders or curtains from the rooms is prohibited. The defaulters will be punished.
• Use of radio or sound system or tape recorder is strictly prohibited in the hostel rooms.
• A menu/diet-table for the kitchen shall be prepared in the beginning of the term in consultation with students committee in conformity with terms of the contract.
• No outsider would be served meals from the hostel kitchen without the prior written permission of the Principal or Warden.
• Students are required to observe the mess timings religiously. They will be denied entry and food beyond the prescribed timings.
• All residents shall have meals in the hostel’s dining hall. They are not allowed to take food or mess utensils to their rooms.
• Every boarder will be responsible for the safety of the furniture given to him/her. Furniture is not to be shifted from one room to another in any case. Every boarder must see that no damage is done to the hostel furniture provided to him/her.
• If furniture allotted to a resident scholar requires replacement, he/she should apply in writing to the warden.
• Parents/Local Guardians/Visitors have to ensure compliance with the rules and regulations for the hostellers.
• Boarders are not permitted to read or possess any obscene book, journal or picture. They are not allowed to paste obscene photographs or those of film stars on the walls of their rooms etc.

Withdrawal from the Hostel

• Application for withdrawal from the hostel should be countersigned by the father/guardian and submitted to the chief warden. Such application should be presented after hostel dues have been cleared.
• A boarder will be expelled from the hostel if he/she stays away from the hostel without permission or is negligent in studies or is found guilty of gross misconduct.
• No boarder shall be allowed to stay in the hostel if his/her hostel fees and mess dues are pending for more than one month.
• No boarder shall leave the hostel without personally handing over charge of the room to the hostel clerk, failing which the loss, if any, will be recovered from the security fund deposited by him/her.
• Even after a boarder has vacated his/her room, he/she will have to pay all the hostel dues and fines outstanding against his/her name up to the date he/she continues to be on rolls and till his/her name is formally withdrawn.

For the kind attention of Parents/Guardians/Visitors

Dear Parents (Please ensure compliance)

• The parents/guardians are required to submit to the hostel authorities, the name and the address of the local guardians of their wards at the time of joining the hostel on the specified form.
• Identity cards will be issued to the parents and local guardians by the hostel authority.
• Visitors’ Identity cards should not be left with wards.
• Students should open a Core Bank Account in their home towns and carry the ATM Cards along for convenient monetary transactions. The same account can be operated from the Central Bank of India branch in the college.
• Parents should bring their Identity cards such as Aadhar, Passport, Driving License, etc. at the time of admission of their respective ward.
• Parents are not allowed to visit the hostellers at the main gate. In case they wish to hand over anything to the residents, they should leave it at the gate between 9:00 a.m. to 5:00 p.m., specifying the particulars of their ward.

Rules Regarding Local Guardians

• Only a married couple above 30 years is eligible to be the local guardian.
• Single males shall not be considered local guardians.
• In case of loss of identity card of the local guardians, a duplicate card can be issued only in the presence of the parent on the payment of Rs. 100/-.

Rules For Visitors

• Visitors are allowed only on Saturday’s from 04:00 p.m. to 06:00 p.m. and Sunday’s from 10:00 a.m. to 06:00 p.m.
• A resident is allowed to meet a visitor only with the prior permission of the warden and after making an entry in the visitor’s register.
• The visitors will meet their wards at the designated place.
• No parents/guardians will be allowed to go to the resident’s room.

Student Facilities

• Well lit, well-furnished and spacious rooms
• Recreation hall with an arrangement of indoor games like Table Tennis, Carom and Chess provides a cheerful and healthy ambience
• Filtered water and water cooler facilities are adequately in place
• Hostel has a large mess hall and a neat and clean kitchen. The residents are provided with all three meals, tea and snacks
• Students have the facility of fruit and juice shop
• Coffee, Tea and Snacks shop on the campus
• Nescafe Booth
• Tuck Shop/Stationery Shop
• Extension branch of Central Bank of India and ATM facility
• Dedicated internet facility to help students in their studies
• Sufficient security arrangements – CCTV Cameras in all the hostels and security personnel
• 24 hours power backup system. The students are advised to keep a torch and candle with them
• Student Parking
• Gymnasium hall
• Convenience store at Girls’ Hostel
• Fully equipped ambulance
• Reading hall/Library

Medical Care

All steps have been taken to ensure prompt medical aid to hostel residents. We have qualified doctors on the panel to visit the hostel. In case of any emergency/ illness or serious ailment, it shall be the duty of the room partner to inform the warden/proctor, immediately. Such cases are rushed to the Emergency Ward of the G.M.C.H. Sector-32 or General Hospital, Sector 16; PGI, Sector 12 or General Hospital, Sector-45, Chandigarh.

Office Administration